If project status lives in Slack, it will always be incomplete and unsearchable.
Move status in one migration sprint
- Define stages that match how work actually moves (not how you wish it moved).
- Assign every active project an owner and stage by end of week one.
- Ban status updates in Slack except links back to the system.
- Review blockers in a single weekly ops meeting with the board open.
Signals the queue is working
- You can pull a client status in under 60 seconds.
- New hires know where to look on day one.
- Clients get proactive updates before they ask.
Use this as a working checklist inside your team first. When the same steps repeat every week and spreadsheets start breaking, that is usually the moment to scope a lightweight admin dashboard with queues, owners, blockers and a founder view as an owned system. See the relevant Standen service · More guides · SaaS ops audit.